Publishing Assistant: About the position
The Publishing Assistant will support our editorial and design team in producing Like the Wind magazine. In this role, you will be the liaison between our team and our external contributors (writers, illustrators and photographers) throughout the lifecycle of the magazine, from each issue’s kick-off meeting all the way to its launch in our shop. The position reports directly to our Operations Director.
Job description
The description below covers our immediate needs, based on our current projects and team members, but has scope for extension. Here is what you would start with (in order of priority):
- Project coordination of Like the Wind magazine (paper edition): working with our editorial and design team (4 people), you will maintain the main editorial plan, the budget, the timeline, the flat plan, the contributor list and ensure weekly progress, all the way to print. You will also liaise with our printer (pricing, timings, file management). You will also procure assets such as logos, shortlinks, QR codes, bar codes etc.
- Contributor coordination: you will liaise daily with all our contributors (writers, photographers, illustrators) to ensure that we have received everything we need from them – including copy (with version management), visual assets in the correct format, release forms, biographies etc.
- Commercial partner coordination: you will support our publisher with advertorial production, including collecting assets and feedback from brands.
- Post-production: you will ensure we have all we need to wrap-up each edition of the magazine: make final payments to contributors, organise contributor copies, send press releases etc.
- Editorial support: you will regularly be asked to support in repurposing our content from paper to digital – proofreading and editing/writing online content.
- Archive management: you’ll maintain our repository of articles (words and artwork), and liaise with our foreign editions and clients to supply content as and when required, in the appropriate format.
- Occasional, ad-hoc work may include:
- Support with market research
- Support with client projects (e.g. publishing projects for brands)
- Support with marketing copywriting and proofreading.
Personal development
For the right person, the role has the potential to evolve into editorial, project management, production or events management jobs. With our first foreign language edition launched (Japan 2023), we are now looking into other markets/languages. Your role could, for example, evolve into creating the framework/blueprint for our foreign editorial teams.
About you
- Running is part of your lifestyle. You consume running content in all its forms and are familiar with new channels such as Substack or Threads.
- English is your mother tongue and you have solid spelling and grammar.
- You bring 2+ years of project management or content management (ideally in a media or marketing organisation, but not critical).
- You’re hyper-organised and have experience using project management and/or content management software.
- You know how to ensure tasks are done by other people, even senior clients, on time and on budget.
- You are a super-user of the Microsoft and Google suites, including Google forms.
- You have a keen eye for detail.
- You’re proactive and curious. You’re a fast learner. You enjoy and know how to look for solutions and how to sell them internally.
- You have an outstanding record of reliability.
- Nice to have:
- Experience in crafting newsletters
- Content creation and copywriting
- Understanding or experience in artwork formats and software
- Experience of Asana, WordPress, Photoshop, InDesign
Benefits
Rates depending on experience: full-time equivalent of £24,000-£36,000 / $30,000-$45,000 / €28,000-€43,000 per year.
We offer great flexibility in working hours and will agree together on your preferred days/time according to your personal situation. We provide an allowance for online courses and other training initiatives. We try to meet once a year as a team (usually at UTMB Chamonix). We have cool merch 🙂
This role is initially offered on a part-time, freelance basis. You will be responsible for setting-up and declaring your income in line with your country’s rules and regulations. You will keep a timesheet and invoice us at the end of each calendar month. We will pay you within 2 working days.
How to apply
Please fill in this form by Sunday, February 16th end of day. But don’t delay, as we will start organising interviews as soon as we receive the first responses. Please note that:
- we will attempt to respond to everyone but cannot make guarantees.
- we will not respond to follow-up questions or requests for feedback on your application. The reason we’re recruiting is that we don’t have a lot of time in the first place… 🙂